Welcome to the fall edition of the SDSU Emergency Management Newsletter! We are thrilled to have everyone on campus as we embark on a journey to explore the latest trends, strategies, and stories in the field of emergency management. Staying informed is the first step towards building a stronger and safer campus.

 Emergency Notification System

Your safety is our top priority, and we are committed to keeping you informed and prepared in any emergency. Introducing our robust Emergency Notification System, designed to provide timely and accurate information directly to you.

What is the Emergency Notification System (Everbridge)?

Our Emergency Notification System (Everbridge) is a state-of-the-art emergency communications tool that enables us to rapidly communicate important safety information and updates to the entire university community. It serves as a crucial link between you and campus authorities during emergencies.

How does it work?

Instant Alerts: Receive alerts via text messages, emails, and other communication channels registered in the system. These alerts deliver critical information in real-time.

Timely Information: Stay up to date with timely notifications about incidents on campus, weather-related warnings, lockdowns, evacuations, and other emergencies.

Customizable Preferences: You can personalize your notification preferences, ensuring you receive alerts in the way that suits you best.

Reliable Communication: The system is designed to reach you even in challenging circumstances, ensuring that you have access to vital information when you need it most.

Upon the report of a dangerous or emergency situation, campus officials will confirm the existence of the threat. These situations may include but are not limited to law enforcement issues; hazardous material release; and hazardous weather affecting SDSU campus. As soon as SDSU officials have confirmed that a significant emergency or dangerous situation exists, SDSU officials consider the safety of the campus community; determine what information to release about the situation; and begin the notification process. The University may not immediately issue a notification for a confirmed emergency or dangerous situation if doing so would compromise efforts to assist a victim; contain the emergency; respond to the emergency; or otherwise mitigate the emergency.

This process is similar to each of the BoR campuses.  If your location (work or school) is closer to another BoR campus you can "Opt-In" to receive emergency notifications from that campus.  This would also include Timely Warnings.

Go to Campus Alert System and choose to edit your profile, once in the system you can choose which Universities you want to "Opt-In".  Make sure you click Save before exiting.  

SDSU conducts two test messages during the school year, one each semester!

The Fall semester test message will take place Thursday, September 7, 2023 at 2 p.m. Please ensure you have updated your profile by this date!  

How to ensure wireless emergency alerts are enabled on your phone!

iPhone: Settings, Notifications, scroll to the bottom, Government Alerts, Toggle on/off alerts.

Android: Settings, Search Option (Emergency Alerts), Toggle on/off alerts.

Training

Active Shooter Preparedness

1. Run, Hide, Fight:
   • Run: If possible, escape the area and encourage others to do the same. Leave your belongings behind and find a safe place.
   • Hide: If running isn't an option, find a secure location to hide. Lock or barricade doors, turn off lights, and silence your phone.
   • Fight: As a last resort, if confronted by the shooter and escape isn't possible, be prepared to defend yourself. Act aggressively to incapacitate the shooter and protect your life.
2. Familiarize Yourself with Surroundings:
   • Know the layout of buildings and escape routes. 
   • Identify areas where you can take cover or hide if necessary.
3. Be Aware of Your Surroundings:
   • Pay attention to your environment and those around you.
   • Report any suspicious activity to campus security or authorities.
4. Stay Informed:
   
   • Update your contacts in the university's Emergency Notification System to receive timely alerts about potential threats.
5. Training and Drills:
   
   • Participate in active shooter training sessions and drills organized by the university.
6. Report Threats:
   
   • If you come across information suggesting a potential threat, report it immediately to the authorities.
7. Mental Preparedness:
   
   • Mentally rehearse your response to an active shooter situation to reduce panic.
8. Communicate Safely:
   
   • Silence your phone to avoid drawing attention if you're hiding.
9. After the Event:
   • Follow instructions from law enforcement personnel.
   • Be prepared to provide information that could help the authorities.

Weather-Related Safety Tips

As the seasons shift and fall graces us with its presence, it's important to stay prepared for the unique weather patterns that eastern South Dakota can bring. From fluctuating temperatures to potential weather changes, being well-informed and ready is the key to a safe and enjoyable autumn. Here are some essential fall weather-related safety tips tailored to our region:

1. Dress in Layers: Eastern South Dakota experiences temperature fluctuations during fall. Dress in layers to stay comfortable as the weather changes throughout the day.
2. Prepare for Temperature Changes: Mornings and evenings can be chilly, while afternoons might be warmer. Carry a light jacket or sweater to adapt to changing temperatures.
3. Watch for Frost: As the season progresses, frost may become more common. Be cautious of slippery surfaces, especially in the early hours.
4. Stay Informed: Keep an eye on weather forecasts for sudden changes. Our region can experience rapid weather shifts, so staying informed helps you plan.
5. Beware of Fog: Fog can be prevalent in fall mornings. Drive with caution, use headlights, and maintain a safe following distance.
6. Prepare for Wind: Eastern South Dakota can experience windy conditions. Secure loose items outdoors and take care while driving in windy conditions.
7. Stay Hydrated: Even as temperatures drop, it's important to stay hydrated. Keep a water bottle with you to ensure you're drinking enough fluids.
8. Be Ready for Rain: Fall can bring rain showers. Carry an umbrella or raincoat to stay dry during unexpected downpours.
9. Mind Wildlife Migration: Fall is a time for wildlife migration. Be cautious while driving, especially during dawn and dusk when animals are more active.

Campus Evacuation Procedures

General Guidelines for evacuating any building on campus. More details are provided in each building’s Emergency Plan.

• Stay Calm: In the event of an emergency, remain calm and collected. Follow the instructions provided by campus security, emergency management, or through official communication channels.
• Know Your Exits: Familiarize yourself with the evacuation routes in your building or residence hall. Exit signs are posted in strategic locations.
• Leave Immediately: If an evacuation order is issued, leave the building immediately. Do not use elevators during evacuations, as they may become inoperable during emergencies.
• Assist Others: If you encounter individuals with mobility issues or who may need assistance, lend a helping hand if it is safe to do so. Consider using refuge areas if available.
• Assemble at Designated Areas: Once outside the building, move to the designated emergency assembly area to not impede the first responders in arriving. Do not re-enter the building until authorized by emergency personnel.
• Stay Informed: Keep an ear out for announcements and updates from campus security or emergency management. Use official communication channels such as mobile app alerts, social media, or the campus website for accurate information.
• Personal Items: While your safety is paramount, if time permits, grab essential items like your identification, keys, and phone before evacuating.
• Follow Instructions: always Follow the guidance of emergency personnel. They are trained to manage situations and ensure everyone's safety.

Additional Tips:

• Familiarize yourself with multiple exit routes from different areas of the building.
• Ensure your contact information is up to date with the university's emergency notification system.
• If you have pets, know the university's policies regarding pet evacuation.
• Remember, your safety is our priority. Campus emergencies can vary, so it's important to stay alert and informed. Regularly review evacuation procedures and participate in emergency drills to ensure you are well-prepared.

Stay safe and be prepared!

Why Stay Safe?

Safety isn’t just a state of being, it’s a conscious choice we make every day. By adhering to safety protocols, being vigilant, and looking out for one another, we contribute to the overall well-being of our campus.

Why Stay Prepared?

Preparedness empowers us to respond effectively to emergencies. Being prepared means knowing the evacuation routes, understanding communication channels, and having a basic understanding of what to do in various scenarios. It’s about being ready to act promptly and confidently when needed.

Key Points to Remember:

• Awareness: Stay informed about emergency procedures, evacuation routes, and campus safety protocols. Knowledge is your first line of defense.
• Communication: Keep your contact information updated with the university's emergency notification system to receive timely alerts and updates.
• Training: Participate in emergency drills and training sessions. Practice enhances readiness and ensures a coordinated response.
• Community: Look out for one another. In times of crisis, our collective efforts make a significant difference.
• Resourcefulness: Familiarize yourself with emergency resources available on campus, such as emergency kits and designated safe areas.

Important Emergency Contacts 

• VOIP On-Campus Phone: 111 or 911
• On-Campus Phone: 9-911 or 111
• Off-Campus Phone: 911
• UPD – After Hours Campus Trouble Calls: 605-688-5117
• Facilities and Services: 605-688-4136
• Emergency Management: 605-688-4251
• Environmental Health and Safety: 605-688-4264
• SDSU Student Health Clinic and Counseling: 605-688-4157
• Brookings Hospital: 605-696-9000
• Poison Control: 1-800-222-1222
• Suicide Hotline: Call or Text 988

Jayme Trygstad

Emergency Management Specialist

Email: Jayme.trygstad@sdstate.edu

Phone: 605-688-4251

Office:  Morrill Hall, Room 306

Tracy Greene

Chair, SDSU Emergency Management Team

Email: Tracy.greene@sdstate.edu